Victoria College Reaffirmation for Accreditation

Self-Study

Steering Committee Meeting Minutes

October 27, 2000

Members Present:         Marilyn Morris, Chair               Marty Domke

Keith Blundell                           Mark Henry                

                                    Jackie Cole                              Larry Garrett                           

Joe Sekul                                

Members Absent:         Peggy Brockenbush

                                    Mitzie Stewart

 

Meeting called to order:1:30

 

I.From the COC meeting in Dallas on October 27, Marilyn reported that the reaffirmation process would fall under the 1998 SACS Criteria for Accreditation. 

 

II.Overview and General Timelines of the Reaffirmation Process

1.       Dr. Donna Wilkinson the College's Liaison Staff member will conduct the reaffirmation “kick-off” consultation visit on November 13-14, 2000.

2.   Dr. Goodson, Ann Isaac, Jerry Scheerer and Marilyn will attend the annual SACS meeting in December.

3.   Marilyn Morris will also attend a pre-conference workshop for Self-Study Directors at the SACS Meeting

4.      Spring of 2001 the Steering Committee will develop the Self-Study plan/manual.Morris recommended that the Steering Committee consider at a later meeting, placing all major, completed documents such as the Self-Study Manual, the Self-Study and Addendum and major supporting documents such as the College Fact Book, policy and procedure manuals on the VC Web page for ready access by College employees as well a the visiting committee chairperson and members.

5.      The Self-Study process will begin fall of 2001 and will be completed fall, 2003. Self-Study recommendations/suggestions and corresponding action plans will be included in an addendum. December 1 would be the potential target date for having the Self-Study and Addendum completed and accessible.

6.      There will be a preliminary site visit by the Chair of the visiting committee fall 2003.

7.      In Feb. or March 2003, the visiting committee will conduct the site visit. Within 5-6 weeks the visiting committee chair will submit the report to the College for correction of factual errors.

8.      The College will have an opportunity to address the visiting team's recommendations with determination of the outcome of the reaffirmation process at the December 2003 SACS Annual meeting.

Morris and the Steering Committee reviewed the essential characteristics of the SelfStudy as described in the Handbook for Institutional Self-Study.The Self-Study should be comprehensive, broadly participatory, analytical, examines it planning and evaluation process, identifies significant issues, presents recommendations and develops follow-up plans. Morris offered examples of her experience as a SACS visiting committee member of self-studies, which reflected strengths and weaknesses in relation, the essential characteristics.

 

III. Committees Responsibility and Process for selecting faculty and staff to serve.

Discussion centered on selecting faculty and staff to serve on principal committees.Several members voiced concerns about getting people involved in the self-study process.Morris stated the Steering Committee would have the full support from Goodson and the Deans in ensuring that there was broad participation in the self-study process.The committee agreed to use a survey format for soliciting 1st-3rd choices of faculty and staff as to which principal committee they would wish to serve on. The survey will reference the SACS Criteria for Accreditation Web site for faculty and staff to review in making their principal committee choices.Principal committee membership will be completed early in the spring semester.

IV. In preparation for Wilkinson’s Consultation Visit on November 13-14, the Steering Committee will meet Thursday, November 9, at 2:30 pm in the Academic Building conference room.VC Board members will be attending Dr. Wilkinson’s meeting with faculty and staff on Monday, November 13th. Morris emphasized the importance of each Steering Committee member attending the Tuesday, November 14 meeting that is specifically designed for members of the Steering Committee. The exact time of the meeting will be made available within the next few days. 

 

V.It was mutually agreed upon, that other Steering Committee meetings would be held on Thursdays at 1:30, starting in Spring 2001.

 

Meeting adjourned at 3:15 p.m.

Karen Mann

Secretary