Victoria College Reaffirmation for Accreditation

Self-Study

Steering Committee Meeting Minutes

March 22, 2001

Members Present:         Michael Hummel (Chair)                       Mary Hall

                                    Keith Blundell                                       Mark Henry

                                    Peggy Brockenbush                              Fred Spaulding

                                    Jackie Cole                                          Jerry Scheerer

                                    Marty Domke                                       Joe Sekul

                                    Larry Garrett                                        Marjorie Stewart

                                    Gary Hall                                              Jamie Fertsch 

 

Call To Order: After calling the meeting to order at 1:35,Hummel said he looked forward to chairing the Steering Committee and said there were two important factors in his decision to accept the challenge. First, he knew that Marilyn Morris had everything well organized and that she would be generous in offering help and guidance as he was getting started. Second, he said the Steering Committee is a strong committee composed of people with proven performance records.

 

Minutes: Minutes from the February 22 meeting were approved.

 

Committee Update: Hummel announced (1) that Fred Spaulding will join Cole and Stewart on Section IV, Educational Program, (2) the Self-Study resource room would be located in Academic 105 A, and, (3) pending approval from Dr. Goodson, a part-time secretary may be hired in the fall. 

 

Self-Study Plan: Hummel said that Dr. Isaac has requested that a goal for the Continuing Education Program be added to the Self-Study Plan. Questions were raised regarding this request and in the discussion that followed, J. Scheerer suggested using the goal that is in the Institutional Effectiveness Plan. Hummel agreed that it might be possible to use if re-worded. Hummel instructed G. Hall and M. Hall to prepare a draft statement to submit for discussion at the next meeting.

 

Self-Study Manual: Hummel asked about the status of the Self-Study Manual. Following discussion, Hummel instructed G. Hall and M. Hall to present specific recommendations for the manual's organizational structure and form at the next meeting.

Garrett asked if a decision was made to put everything on one drive. Hummel replied that he understood that the decision had been made to do that, but the computer service people have not been approached yet. Hummel will invite representatives from technology services to the next meeting.

 

Committee Budget: Hummel reported that Dr. Goodson would like to have a 2001-2002budget draft by April 1 and asked if anyone had any special items to include. Several suggestions were made and Hummel said he would meet with Blundell to work out a budget plan and send a draft to Steering Committee members.

 

Finalize Subcommittee Structure and Membership: Hummel asked each subcommittee chair to describe his or her committee's structure and to justify the number of members on the tentative committee roster. Committees need to be organized before they are finalized, Hummel stated, to allocate human resources as effectively as possible. He would like everyone to consider down sizing his or her committee to make some additional individuals available for Spaulding’s new subcommittee.

Garrett mentioned that the committees are large because one of the main objectives was to have broad based representation and members had put a lot of time in the selection process. Discussion followed with members agreeing to “cut” down their membership draft list if possible.

Henry (Section VI) stated that he would not have time to organize his sub-committees until after this semester, but felt if needed he could cut 5 or 6 off his current list. 

Garrett (Section V) said that he made a special effort to choose representatives from all areas because his section consisted of “such diverse must statements”. He has divided his subcommittee into three groups, one each for Instructional Support (Section V.2), Information Technology Service, (Section V.3) and Student Development (Section V.4). Inter-collegiate athletics (Section V.5) is not applicable.

Blundell has (Section V.) Library and Distant Learning and intends to operate his committee as a whole. He could reduce his committee list by 3 or 4.

Cole (Section IV) will have three subcommittees: Advising, Instruction & Continuing Education, and Outreach. Cole added six members who had not been assigned to other committees.

Stewart (Section IV) subcommittee will have three subcommittees: Admissions and Records, Faculty Qualifications, and Concerns and Consortial/Contractual.

Spaulding (Section IV) Distance Learning, will operate his committee as a whole. Several chairs volunteered to relinquish certain individuals on their lists for Spaulding to add to his. Hummel stated Spaulding would work closely with Blundell in addition to Cole and Stewart.

Domke (Section III) will divide her area into 2 subcommittees. Estimating she would need 20 people for her section, she relinquished several members to Spaulding’s committee.

Brockenbush (Section II) will not have subcommittees and said she does not need all the people currently listed on her draft roster.

Sekul (Section I) will not have subcommittees. Sekul does not have many people on his list and will need all members now listed.

Hummel asked the Steering Committee members to finalize their lists and send their official committee rosters to him or K. Mann as soon as possible so that the official roster can be typed and distributed at the next meeting. Discussion by committee members centered on the best way to contact campus people with regards to the committee they will be serving on.They felt it was important that Dr. Goodson issue a statement again reinforcing the importance of the Self-Study and noting that service on these committees is an obligation.

Hummel said he would ask Dr. Goodson to send such a memo to the FYI list.

 

Review Self-Study Calendar: Meeting dates were verified for April 12, April 26 and May 3. Hummel will check to see if the Board Room will be available for future meetings. He inquired how much time the subcommittee chairs felt should be set aside for their meetings during registration week in August and it was agreed that a half day would be sufficient. Hummel will ask Dr. Isaac to set aside a half-day for the Steering Committee and a half-day for subcommittees.

Hummel would like to be through with the goals by April 12 and to have the Self-Study manual in place by the May 3 meeting.

 

Other Business:At the April 12 meeting, Hummel would like to discuss the data gathering process. Discussion followed regarding the best and most efficient way to accomplish this. Scheerer agreed to have a recommendation at that meeting.

Brockenbush’s title needs to be corrected on the SACS Reaffirmation Of Accreditation Steering Committee List.

 

Meeting Adjourned At 3:00

 

Recording Secretary

Karen Mann