April 12, 2001

Attendance: Michael Hummel(p) Mary Hall(p)

Keith Blundell (p) Mark Henry(p)

Peggy Brockenbush (p) Jerry Scheerer(p)

Jackie Cole(p) Joe Sekul(p)

Marty Domke (p) Fred Spaulding(p)

Jamie Fertsch Marjorie Stewart(p)

Larry Garrett(p) Mark Zafereo

Gary Hall (p) Daniel Robinson (guest)

Call To Order: Hummel called the meeting to order at 2:35 p.m.

Minutes:The minutes from the March 22 meeting were approved. Hummel stated that the minutes were longer than typically necessary and he asked the committee members whether they preferred very concise minutes or minutes that included major issues discussed. It was agreed that more detailed minutes would keep faculty and staff more informed about committee issues and offer a more thorough record.

Announcements: Hummel informed members that he would leave for Jefferson Community College in Louisville on Monday, April 16 and would be an observer on a visiting team. He said the program provides information and experience for people chairing a self-study. He will give a report to the Committee.

Adopt Continuing Education Goal: M. Hall submitted for approval a draft of the Continuing Education Goal. The Committee approved Goal 8: “To assure that continuing education courses effectively fulfill or supplement the needs of businesses, industries, or individuals for workforce training or personal growth.” (Henry/Garrett)

Self-Study Manual Format: G. Hall presented a draft of the Editorial Guidelines for the final self-study report. He recommended that the draft be examined for consideration at the next meeting and members pay special attention to the format, mechanics, and organization of the report. Following a discussion regarding placement of the must statements, Hummel said that he might have some samples showing various placements. Hummel instructed members to submit recommendations or comments to the Halls as soon as possible so that the Halls can incorporate those changes into the document and send the amended draft to the Committee members several days before the next meeting.

Set Data Gathering Procedures: Scheerer introduced a proposal outlining the data/information gathering process. According to his proposal the first step for the Committee member seeking information would be to consult a combination data and resource list on the Self-Study web page, which Scheerer is in the process of developing. If the needed information is not listed, then the subcommittee member would submit a data request form to Scheerer who will keep a log to track the requests. Hummel added that while the Committee needs a system it should not be so rigid that it creates barriers. Hummel asked members to study the proposal for consideration at the next meeting.

Discussion Of Technology Requirements: Hummel asked Daniel Robinson to discuss with the Committee the technology requirements for the self-study. Robinson said after creating a shared drive on the network his department will assign permission or access rights for reading and editing the document. The technology department must know the committee structure, 1) to create a folder for each committee and sub folders for each subsection and (2) assign certain individuals permission to revise-edit until that committee submitted their section to the editors. M. Hall said she felt that the individual committees should do their own editing and submit the final copy to them for format, mechanics and styling. After some discussion regarding who should have editing and reading access, Robinson strongly suggested allowing only one or possibly two people from each committee to have full editing access because changes could not be tracked over time. Hummel emphasized that finalizing the subcommittee list is important because the technology department could not complete its job until the lists are finalized.

Discuss Committee Budget: Blundell presented to the Committee a budget draft, which has been submitted but not yet approved. Blundell stated that some of the items listed were just estimates. Also, one item that was not listed was the cost of a desktop and printer. Sekul asked if the $50 amount budgeted for telephone usage was enough. Hummel reported that SACS had a 1-800 number, so the $50 should be more than enough. Hummel also said Dr. Goodson was in agreement with the draft although Goodson would not make any commitments until the College budget was completed. When the budget is formally approved, Hummel will make an announcement.

Finalize Subcommittee Membership: Hummel asked members to check their subcommittee lists to make sure all was correct. He would like all subcommittees finalized by May 3^rd.Domke and Cole made minor corrections to their lists, and Garrett reported that Smruti Desai, a new full-time Biology Instructor, should be added to Spaulding’s committee. Hummel asked Cole, Spaulding, and Stewart to set up a meeting time to discuss their subcommittee structure.

Review Self-Study Calendar:Dr. Isaac will set aside time for the Steering Committee and subcommittees to meet during the week of registration for the Fall semester.

Other Business: Next meeting is scheduled for May 3.

Adjournment: The meeting was adjourned at 3:40 p.m.

Recording Secretary,

Karen Mann