SACS
REAFFIRMATION OF ACCREDITATION
STEERING COMMITTEE MEETING
April 4, 2002
Attendance: Michael Hummel (p) Jackie Robinson (p)
Keith Blundell (p) Jerry Scheerer (p)
Peggy Brockenbush (p) Joe Sekul (p)
Marty Domke (p) Fred Spaulding (p)
Larry Garrett (p) Marjorie Stewart (p)
Gary Hall (p) Jennifer Yancey (a)
Mary Hall (p) Mark Zafereo (p)
Mark Henry (p)
Call to Order: Hummel called the meeting to order at 1:34 p.m.
Minutes: Approval of the minutes of March 21, 2002 was postponed until the meeting on April 11, 2002.
Update on Editing and Formatting Issues: G. Hall reported that there were not many editing and formatting issues to note at this time, but will interject issues as they arise when critiquing Section V. Comments that were made follow:
q Since only one person at a time may review the documents from the shared drive, members should close the files as soon as they leave their desks.
q To conserve paper, G. Hall suggested copying the works cited from a section to have in front of the reader while reviewing the section on the monitor.
q G. Hall also stated that there is an over usage of parentheticals that is being corrected.
Critique of Section V: Before the critiquing began, Hummel stated that the problems incurred in Section V should not occur from this point forward in any of the other sections. Furthermore, Hummel stated that some of the current problems should have already been corrected. Such things include having sections formatted according to the template, and a consistent usage of the following words:
q e-mail
q web-based
q online
q log on
q on-site
Hummel also appreciated Garrett going first and being the guinea pig and that this review was a learning experience for all. Hummel stated that for this critiquing session the committee should concentrate on the content and the things that concern the meaning of the document and the process for doing this will be page-by-page.
Other words or formatting issues that came up were:
q workstation without a hyphen
q use Victoria College or the College and not VC
q use ensure instead of insure
q capitalize Distance Learning Centers
q use the KEY Center instead of Student Support Services Center
q capitalize Internet access
q period after the parentheticals when citing a reference
q when citing two references in one parenthetical, use a semi-colon
q when citing a publication, copy the title directly from the title page of the publication
q do not use e.g. or i.e.
q identify times as 2 p.m., 6:30 p.m. or noon
q use past tense when referring to a statement made in an interview and use present tense when referring to printed documents
q align “must statements” where the statements are being addressed in the narrative
q say “the College does”, instead of “we do”
q do not insert a table within a table, insert a hard-return and then insert the table
q if there is more than one interview of the same interviewee, insert the words “interviewed by” to distinguish between the two
q when citing URL’s do not add ( ) or < >, just leave it underlined as is
q capitalize Skill Tutor
q avoid the passive voice whenever possible
q avoid using “we” and “they”
An item that needs to be decided is where to place tables? Do they go in the report, or as documents in the files, or in the appendix? Hummel said the decision must be made case by case. If the decision is to place them in the report then they are to be numbered and labeled at the top in all capital letters and as close as possible to the narrative they support.
The committee made it through page 28 of Garrett’s section and a number of other suggestions and changes that were specific to Garrett’s section were discussed. Garrett will consider all suggestions and incorporate changes and resend his section to the committee for review prior to the meeting on April 11th. The remainder of Garrett’s section, Section V, will be reviewed at that time.
Other Business: Domke will be absent next week and Spaulding, Stewart and Scheerer will be absent on April 18th.
Sekul asked where to go to view the final report and how to know
that what he is viewing is the latest report.
Boyd agreed to e-mail the committee a process for saving drafts of
reports for review.
Hummel concluded by reiterating that there should not be any further discussion on the problems he stated at the beginning of this meeting nor any formatting, editing or word usage recurrences that were discussed today. Secondly, the Chairs of each committee should meet with their respective sub-committees and go over their sections as the group did today. Some have done it already. Hummel said he is available to meet with the Chairs and their committees. Lastly, Hummel stated that he would get out the revised schedule and again appreciated Garrett and Blundell being the guinea pigs.
Adjournment: The meeting was adjourned at 4:35 p.m.